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STANDARDS BIT has established standard practices for development, processing and services
why?
  • Rules and regulations are essential to any well managed organization. Standards are valuable to our clients because of the cost savings, faster support and reliable technology infrastructure. They serve to establish uniform practices and common techniques used as guidelines to measure performance.

    For example, with one standard email system, a small number of administrators can maintain a system supporting all of state government. If the state had two email systems, the number of administrators and support staff would double with no corresponding benefit in functionality. The same principle applies to system designs, writing programs and setting up operations in a data processing center. All of which require certain individual skills, standard policies, procedures and equipment.

    More information >
important!
  • Vendors who are actively pursuing IT business opportunities with the State of South Dakota must also comply with the Information Technology Security Policy. For security purposes, this content is not for public consumption, however a modified version is available for you here.
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FINANCE BIT Finance Office
BIT Rates and Information
  • Development >
    Analysis, design, programming, implementation and maintenance of the state’s information systems.
  • Data Center >
    Provides enterprise computer processing services for state government agencies, higher education, constitutional offices and the Unified Judicial System (UJS)..
  • Telecommunications >
    Provides all support for hardware/software, Active Directory accounts required for access to network, telephone access, videoconferencing, and more.

Services Provided by BIT

Document Imaging

Document Imaging is a system which stores, secures and can provide workflow for various types of important documents.

File Director is the State of South Dakota's standard product for document imaging in which BIT provides full support. Basic use involves the following:

  • Ability to scan and maintain documents electronically for later retrieval or storing,
  • Replace file cabinets or physical storage,
  • Integrate File Director with other applications,
  • Program interfaces to other systems, such as agency web applications.

Clients Served

  • Executive and Judicial Branches
  • Constitutional and Elected Offices

What We Provide

  • Storage of any images needing to be saved, archived and/or retrieved.
  • Installation and support of the WinClient application.
  • Integration of File Director services within other applications or web services (used internally or served to the public).
  • Backup/restoration of documents.

Client Responsibility

  • Winclient look-up - File Director is essentially organized and stored in a large database; the more detailed one searches for an item in the Winclient, the quicker the response and the less impact made to the backend database servers.
    • Example: Search “Smith, Mary G.” vs. “Smith”
  • Training courses are available from Active Data Systems.

Major Investment Costs

  • Licensing of the File Director Servers (production and test).
  • Storage space on central Data Center servers.
  • Enterprise-level scanners.

Cost-Saving Tips

  • Scanning in black and white and/or with smaller DPI in the long run takes less space that BIT provides; the more optimized the images, the less BIT has to invest in storage, which is reflected in the billing rates.

Rates